Your team keeps copying data between apps. We make that stop.
NovaZphere builds the automations, AI agents, and the websites and apps that feed them, for businesses in Miami and across South Florida. We work in English and Spanish.
Businesses we have worked with in South Florida
Hablamos español.
- Deal & Dwell Realty
- Kossa Design Studio
- GhosTech Solutions
- Mantech Advisors
We connect the tools you already use
- HubSpot
- Google Workspace
- Microsoft 365
- QuickBooks
- Stripe
- Shopify
- Salesforce
- Slack
- Calendly
- Zapier
- Make
- n8n
- Airtable
- Notion
- Twilio
- OpenAI
- Next.js
Where the hours quietly go
Re-typing the same data in three tools
A lead arrives by email, gets pasted into the CRM, then typed again into a spreadsheet and an invoice. Every copy is paid time and another chance for a typo.
Leads that wait hours for a reply
Someone fills out your form at 9 pm. By the time anyone answers the next morning, they have already talked to a competitor.
A website that looks good but connects to nothing
Form entries land in an inbox, bookings need a phone call, and nothing reaches the tools your team actually uses.
All three are fixable, and usually faster than people expect.
What we do
Two kinds of work, one team. Most projects start with an automation and grow from there.
Automate
Take the repetitive work off your team's plate.
Business process automation
Invoices, onboarding, approvals, reports. The steps people repeat every day, running on their own while a person reviews the exceptions.
Learn more about Business process automationAI agents
Assistants that read emails, messages and documents, answer routine questions, and pass anything unclear to a person.
Learn more about AI agentsCustom CRMs
A CRM shaped around how you actually sell, instead of a generic one you work around.
Learn more about Custom CRMsIntegrations
Your existing tools connected, so data is entered once and shows up everywhere it is needed.
Websites
Fast, bilingual websites that send every inquiry straight into your systems.
Learn more about WebsitesMobile & web apps
Internal tools and customer apps for when off-the-shelf software doesn't fit.
SEO
Technical and local SEO, so people in Miami find you when they search.
UX/UI design
Clear interfaces for your customers and your team, designed before anything is built.
AI agents that handle the routine and ask when unsure
An agent is software that reads what comes in, works out what it is, and does the next step. A new inquiry gets a reply and a CRM record. An invoice gets read and filed. Anything the agent is not sure about goes to a person, with the context already attached.
- You set the rules and the tone.
- Every action is logged, so you can check what it did.
- A person approves anything sensitive.
How we work
Four steps, in this order, every time.
Discover
We learn how work moves through your business today, then pick the one or two things most worth fixing first.
Design
We sketch the new flow, name the tools involved, and agree on what "done" looks like before anything is built.
Build
We build in small pieces you can see working. Most automations go live in weeks, not months.
Support
We train your team, watch the first weeks closely, and stay on to adjust as your business changes.
What it looks like for your team
- It starts when
- A new lead fills out your website form at night.
- The automation
- It adds the lead to your CRM, checks the details, replies in the right language, and offers the next free time for a call.
- Your team sees
- A clean lead record with the conversation so far, ready in the morning.
- It starts when
- A client asks for an appointment by text or website chat.
- The automation
- An agent checks your calendar, offers open times, confirms the booking, and sends a reminder the day before.
- Your team sees
- A full calendar without the back-and-forth, and a handoff to staff for anything unusual.
- It starts when
- A supplier invoice arrives by email as a PDF.
- The automation
- The vendor, date and amount are read from the file, matched against the order, and entered in QuickBooks. Odd ones are flagged.
- Your team sees
- A short list to approve instead of a pile to type.
- It starts when
- A job is marked done in your system.
- The automation
- The customer gets a confirmation, every record updates, and the weekly report builds itself.
- Your team sees
- Current numbers without chasing anyone for a status.
Selected work
All case studiesDeal & Dwell Realty
Real estate
Hundreds of MLS listings to review by hand every day. We built monitoring that scores each deal with AI and fills in the AS-IS contract automatically.
“Implementing NovaZphere for lead qualification was a game-changer. Our sales team focuses on closing deals instead of manual data entry.”
Miguel A. Morejon, CEO GhosTech Solutions
Technology
A sales team struggling to qualify and manage incoming leads. We built automated lead scoring and qualification workflows.
“The platform's AI learned our approval workflows in days.”
Adalberto Sanchez, Founder Kossa Design Studio
Customer service
A service team buried in appointment requests and repeat questions. We added a conversational assistant connected to their CRM that books appointments and answers the common ones.
“Support is exceptional. Every question answered within hours.”
Yisel Fonseca, Owner
Why NovaZphere
Based in Miami
We work with businesses across South Florida and know how they operate.
Bilingual, English and Spanish
Projects, support, and the tools we build work in both languages, for your team and your customers.
Founder-led
You work directly with Felipe Zurbaran, who leads every project.
You own it
The code, the automations, and the accounts are yours. No lock-in if you decide to move on.
Questions we hear often
How long does a project take?
Most automations go live within a few weeks, not months. Larger projects, like a custom app, take longer, and you get a clear timeline after the first call.
Which tools do you work with?
We work with tools like HubSpot, Google Workspace, Microsoft 365, n8n, Zapier, Make, WhatsApp, and QuickBooks. If you use something else, ask us.
Who owns what you build?
You do. The code, workflows and accounts are set up in your name, so you can keep them or hand them to someone else.
Do you also build websites and apps?
Yes. Websites, web apps and mobile apps are part of what we do, and we build them to connect with your automations.
Do you support us in Spanish?
Yes. We work in English and Spanish, for calls, documentation and support.